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Bulk Mailing (Nonprofit Standard)
A bulk mailing consists of 200 or more pieces of mail or 50 pounds of mail. All pieces must be identical in size and texture and must be faced.
Criteria and Procedures
If your department has a large mailing (domestic mail only) that qualifies as “bulk mail”, it may be processed under the Tufts University Mailing Permit (Standard – Non-Profit) at the non-profit rate. However, certain criteria must be met, and the following procedures should be followed:
- Only “University” material is to be mailed under Permit 1161. The permit is not to be shared, rented, delegated or lent to any other organization. Joint ventures or advertising for “for-profit” entities (i.e. travel agents, hotels, etc.) is strictly prohibited.
- To qualify for the non-profit bulk rate, the “Non-Profit” indicia must be affixed to the upper right corner of each mailing piece by the printer or mailhouse. Also, in order to qualify for the discounted rate, the addresses must be run through the USPS NCOA (National Change of Address) system or must have the “Address Service Requested” on the pieces.
- Because the mailing permit is under Tufts University’s name, the United States Postal Service (USPS) requires that the first line of the sender’s address on each piece of mail should read “Tufts University.” In other words, if the first line on the return address of your mailing reads “Fletcher School,” it will not qualify for the non-profit rate under the Tufts University Bulk Mailing Permit.
- Mailing of non-profit letter-size (3 1/2″ x 5″ minimum and 6 1/8″ x 11 1/2″ maximum) and non-profit flats do not need to be sorted nor bundled and should be placed in trays.
How to Prepare for Mail Services Distribution
Departments requiring assistance with bulk mailing, once the arrangements have been made with your outside vendor, please contact Mail Services for any pickup or delivery needs.
Contact Mail Services
Please call or email with any questions or inquiries.
Provided by Operations