Outgoing Mail for Staff, Faculty and Departments
Mail Services provides a variety of outgoing mail options for staff and faculty. Only University-related packages and mail should be sent to or from Tufts University.
- Effective November 1, 2022, Medford campus mail delivery and pick up will be handled by the Medford campus mailroom.
- The mailroom staff will pick up outgoing mail while they are delivering inbound mail.
- For outgoing mail requiring postage, please complete a postage requisition form, print, bundle the form with your mail and place in your outgoing mail pickup location.
- For locations that do not receive daily inbound mail deliveries and have outgoing mail to be picked up, please email mailpickup@tufts.edu to request pick up.
Addressing Outgoing Mail
Interdepartmental Mail
First line: Department
Second line: Building
Third line: Campus
Fourth line: Person’s name
Mail Services sorts by department so this address format assists tremendously in the sorting process. Remember to cross out the previous departmental information on the interdepartmental envelope to avoid any confusion and to expedite the delivery.
U.S. Mail
Please use a complete return address that will include your department and building. If your mail is being “returned to sender,” the inclusion of your department in your return address allows for a direct return to your department and avoids delays.
Organizing Mail for Pickup
Interdepartmental Mail
A rubber band should be placed around your interdepartmental mail to keep it separate from US mail.
If you have an unusually large interdepartmental mail pickup for the day, please call Mail Services (x73495) so that they may come prepared with the proper equipment (i.e., two wheeler) to handle the load.
U.S. Mail
A rubber band should be placed around your U.S. mail to keep it separate from interdepartmental mail. Also, if you have international mail, please place a separate rubber band around the international mail to ensure proper metering. On any large mailings, please call Mail Services (x73495) to request the use of a specific quantity of USPS bins or trays to better organize your mailing for your department as well as for Mail Services.
Postage Requisition for 1st Class U.S. Mail Charges
To charge 1st Class U.S. Mail to your department, attach a completed Postage Requisition Form to your bundled mail. Note: Laminated cards will no longer be accepted for mail charges.
Download the Postage Requisition Form (PDF)
Special Metered Mail Request Form (Non 1st Class U.S. Mail)
Access and print a “Special Metered Mail Request Form” (for other than 1st Class US Mail).
Please fill in the form and then attach the form to the mail requiring special attention.
Provided by Operations